Job Description

Responsibilities and accountabilities

Budgeting & forecasting

• Support the Managing Director and Management with data compilation and administration of the annual budgeting process
• Ensure budget input templates are distributed and completed by the end of November for the upcoming financial year, and consolidate submissions for review
• Prepare monthly budget-vs-actual variance reports and flag notable variances to Management and the external Accountants for interpretation

Financial management

• Compile and send out invoices; drive the collections process
• Process payment of creditors
• Perform day-to-day bookkeeping (entering expenses and income into Xero)
• Maintain financial records accurately and in an audit-ready state
• Follow accounting standards, tax regulations, and financial policies as set by Management and the external Accountants; escalate any compliance questions to them.

Cash flow & risk management

• Compile income and expenditure projections to support cash flow monitoring; alert the MD immediately on anticipated cash constraints
• Monitor daily bank balances across group entities and flag surplus/shortfall positions for the MD to action
• Apply internal controls (as designed by Management) to prevent unauthorised spending
• Maintain day-to-day working relationships with banks and auditors on administrative matters; escalate relationship or facility negotiations to the MD
• Track insurance renewal dates and notify Management ahead of expiry for review of coverage

Process support

• Follow documented financial processes and flag gaps or inefficiencies to Management for review
• Use the financial systems and tools provided; report issues affecting reporting accuracy
• Suggest cost-saving observations noticed in day-to-day processing for Management's consideration

Taxes

• Compile and submit information required by the External Accountants for income tax declarations

Technology and systems

• Use financial software as configured; report system issues
• Follow cybersecurity protocols for handling financial data

Management accounting & reporting support

• Prepare monthly and quarterly financial reports (data compilation and formatting) for review and commentary by the External Accountants before submission to Management
• Maintain project cost records (budgeted vs. actual) for review by Management and External Accountants

Requirements

Qualifications

• Bachelor’s degree in Finance, Accounting, or related field
• Minimum 3 years of experience in financial accounting
• Strong analytical, strategic planning, and problem-solving skills
• Proficiency in financial software, ERP systems, and advanced Excel
• Excellent communication abilities

Experience

• Previous work in the engineering industry will be advantageous
• Previous experience with project reporting

Personal attributes

• High attention to detail and accuracy
• Strong organisational and decision-making skills
• Business acumen with a proactive and results-driven mindset

The above represents a non-exhaustive list of the duties and responsibilities for this role. The company reserves the right to vary or amend the duties and responsibilities of the position at any time according to the needs of the company’s needs.